HR, payroll & compliance
Deterministic Indian payroll - PF, ESI, PT and TDS to payslip - plus the government filings a school must keep current, and a clean path to import your existing data.
See it live
Watch the real flow run
PF, ESI, PT and TDS to payslip - deterministic, every month.
The payoff
Outcomes, not features
Start to finish
Inside hr, payroll & compliance
The real end-to-end flow - from the school's first action to the audited, reason-coded outcome.
- 1Set each staff member up onceStaff records, placement, KYC documents and a dated salary structure (basic, HRA, conveyance and more, all in integer paise) live in one place. Attendance and approved leave feed the payable-day count, so every run prices exactly what was worked - no re-keying month to month.
- 2Run payroll - the statutory math is deterministicA single engine computes PF (the full EPFO split, employee 12% is the payslip line), ESI (0.75% of gross, rounded up per the ESIC rule, only when the wage is within the threshold), professional tax per your state slab, and TDS as real progressive income tax under the elected regime. Same inputs always give the same paise.
- 3Review, freeze and issue payslips and lettersA run moves through draft to reviewed to frozen with exception flags along the way; a frozen run can be reversed if needed. Payslips and staff letters - appointment, offer, experience and relieving - are generated from the report studio with the school brand.
- 4Keep government filings on the clockUDISE+, APAAR, PEN and RTE submissions are tracked against the portals, and a trust compliance calendar derives every statutory due date from the financial year, flagging what is overdue, due soon or upcoming - so an inspection finds a defensible trail, not a scramble.
The building blocks
The modules that do the work
The 5 modules that make up hr, payroll & compliance.
HR & payroll
Deterministic PF / ESI / PT / TDS → payslip.
Government compliance
UDISE+, APAAR, PEN and RTE submission tracking.
Staff records & documents
Appointment, offer, experience and relieving letters from the studio.
Migration & onboarding
Opening-balance import with validation.
Statutory financial reports
Trust statutory filings and a compliance-calendar of due dates.
Signature automations
What most systems don't do
Built-in mechanics you won't find elsewhere - running in the product, not drawn on a slide.
One deterministic engine for PF, ESI, PT and TDS
computeStatutory assembles PF, ESI, professional tax and progressive-slab TDS over an already-prorated gross, all in integer paise. Identical inputs yield identical output, forever - no floats, no drift between months.
ESI rounded up to the rupee, coverage on the full wage
ESI is 0.75% of the prorated gross rounded UP to the next whole rupee per the ESIC rule, but eligibility is decided on the FULL monthly wage against the threshold - so a heavy loss-of-pay month never wrongly pulls a higher earner into ESI.
Government submissions tracked per target
The compliance module models each filing target - UDISE+, APAAR, board local, RTE - as a first-class object, plus a clean-export floor that flags every student missing a PEN or Aadhaar name-match before you push to the portal.
A trust compliance calendar with zero stored dates
Every statutory due date - the Form 10B/10BB audit report, ITR and renewals - is derived deterministically from the financial year, then classified as overdue, due-soon or upcoming, so the same FY always produces the same calendar and reason codes.
Also built in
More in hr, payroll & compliance
Capabilities that already ship in the product - each shown live, not just named.
Recruitment / ATS
Hire teachers without leaving Vidyom
Post a vacancy, collect applications, shortlist, interview, and send offers on one hiring board. The moment a candidate is hired, they flow straight into onboarding and payroll -- no re-typing, no spreadsheet handoff.
- Every vacancy tracked from Applied to Offer on a single pipeline.
- Shortlist and schedule interviews with the panel in-app.
- Accepted offer creates the staff record for onboarding and payroll.
Appraisals · Retention · Exit
Retain your best, exit them clean
Vidyom runs staff appraisals, flags at-risk teachers on a live retention cockpit, and computes a clean full-and-final settlement on exit — dues, notice and gratuity — that posts straight to payroll and the ledger.
- Structured 5-star appraisals with score history per staff member.
- Retention cockpit eases at-risk staff back to retained before they leave.
- Full & Final auto-computes dues + gratuity + notice to a settled ₹ total.
Straight answers
HR, payroll & compliance - common questions
How is TDS calculated - is it just a flat percentage?
No. TDS is real progressive income tax under the elected regime (new by default), annualised and spread back to a monthly cut. When the staff declaration is unverified we project without the 80C-family exemptions and mark the payslip provisional, so the figure is honest either way.
Can I import our existing staff and student data?
Yes. The migration and onboarding flow validates every row before anything is created - mandatory fields, APAAR and UDISE code format, gender and ISO dates - and returns accepted rows plus a rejects list with the exact reason per row, including duplicate natural keys inside the same file.
What staff documents can Vidyom produce?
Appointment, offer, experience and relieving letters, alongside payslips, are generated from the report studio with your school brand. These are employment letters - the studio does not claim to issue records it does not hold.