The product

Everything your school runs on, in one place

Eight capability areas on a shared, auditable ledger — so a student’s journey, a rupee’s journey, and a school’s compliance never fall between tools. Here’s every module, in detail.

capability areas

modules, plug-and-play

4 apps

owner · teacher · parent · operator

One ledger

shared, append-only, auditable

Area 1 of 8 · 13 modules

Fees, finance & accounting

Get paid — without losing a rupee.

The gapless, offline-first fee engine is the heart of Vidyom. Money is an append-only ledger in integer paise, so balances are computed and auditable — never an editable number. Collect online or in cash, reconcile to the bank, and keep GST-clean books.

Modules

Fee management

Fee heads, structures, schedules; publish demands to the ledger.

UPI / VPA payments

Safe collect-on-UPI with virtual payment addresses and receipts.

Offline cash integrity

Device outbox takes cash on 2G; idempotent server confirm, gapless receipts.

Settlement & refunds

Refund / chargeback / settlement state machine.

Bank reconciliation

Match settlements and statements to the ledger.

Accounting & finance

Double-entry, chart of accounts, balanced vouchers.

GST & GSTR

Tax invoices and GSTR reconciliation built in.

Petty cash & imprest

Day-to-day cash control with audit.

Donations & 80G

Receipts and tax-exemption certificates.

Fee financing & EMI

Split fees into instalments; lender / DLG-backed financing to the ledger.

Scholarships & disbursement

NSP / PFMS scholarship claims and disbursement to the ledger.

RTE receivable tracking

Government RTE reimbursement claims, waiver recognition and aging registers.

Expense & procurement

Purchase requests, vendor bills and anomaly checks.

What you get

Stop revenue leakage — every demand, payment and concession is on one ledger
Collect cash at the desk even with no network; confirmations are idempotent
Reconcile UPI and bank settlements automatically
GST- and 80G-clean books your auditor will trust

Explore fees →

Area 2 of 8 · 8 modules

Admissions & student lifecycle

From the first enquiry to alumni — one record.

A single, continuous student record from enquiry to alumni. Capture leads, run the application funnel, track RTE seats, and keep a 360° profile with family linking — so nothing about a child falls between systems.

Modules

Admissions & enquiry

Enquiry → application → offer → enrollment, with RTE.

Student master & profile

The 360° student record and party graph.

Family & household

Sibling concession, family id, multi-child fees.

Enrollment & roster

Class / section assignment and rosters.

Records & documents

Bonafide, transfer certificates — gapless serials.

Report & document studio

Design receipts, marksheets, ID cards and TCs; DigiLocker issue.

Student compliance

DPDP, POCSO, NCPCR and RTE obligations tracked.

Alumni network & events

Alumni directory, events and giving — the record to graduation and beyond.

What you get

Convert more enquiries with a clear application funnel
Track RTE seats and quotas without spreadsheets
Link siblings and households for concessions and one fee view
A complete, audit-ready student record for life

Explore admissions →

Area 3 of 8 · 9 modules

Academics & learning

Exams, marks and timetables that hold up.

Run assessments with maker-checker rigor, generate NEP-aligned report cards, mark attendance with shortage tracking, and auto-build timetables with live substitution. Teaching tools that respect a teacher’s time.

Modules

Examination & assessment

Exams, marks, result cards, NEP HPC.

Gradebook

Marks entry with maker-checker controls.

Assessment engine

Formative, summative, multi-dimensional assessment.

Assessment integrity

Proctoring incidents, originality / AI-content reports, peer review.

Attendance management

Daily marking, shortage tracking, biometric / QR.

Timetable & substitution

Auto-generation, conflict detection, live substitution.

Academic calendar & structure

Grades, sections, subjects, class teachers, terms.

Homework & content

Post, submit, grade; deliver lesson content.

Behavior & wellbeing

Incidents, merits and wellbeing signals alongside attendance.

What you get

Marks entry with maker-checker — accurate, signed-off report cards
Attendance with 75% shortage tracking and biometric / QR options
Auto-generated timetables with conflict detection and live substitution
Homework and content delivery in the same place

Explore academics →

Area 4 of 8 · 7 modules

Operations & facilities

Transport, hostel, library and the front office.

The day-to-day machinery of a school — transport, hostel, library, inventory, health and the front office — with every chargeable event flowing straight to the fee ledger.

Modules

Transport management

Routes, stops, boarding, vehicle ops; fees → ledger.

Hostel management

Room / bed, mess billing → ledger, gate-pass.

Library management

Catalog, issue / return, overdue fines → ledger.

Inventory & assets

Stock, depreciation, low-stock alerts.

Front office & visitor

Gapless visitor passes, complaint lifecycle.

Health records

Checkups, BMI, vaccination — DPDP Tier-3.

Canteen & meals

Meal planning, billing, inventory.

What you get

Transport and hostel fees billed automatically to the ledger
Library issue / return with overdue fines
Visitor passes and complaint lifecycle at the gate
Health records handled with DPDP-tiered sensitivity

Explore operations →

Area 5 of 8 · 5 modules

HR, payroll & compliance

Indian statutory payroll and filings, done right.

Deterministic Indian payroll — PF, ESI, PT and TDS to payslip — plus the government filings a school must keep current, and a clean path to import your existing data.

Modules

HR & payroll

Deterministic PF / ESI / PT / TDS → payslip.

Government compliance

UDISE+, APAAR, PEN, RTE, POCSO submission tracking.

Staff records & documents

Bonafide, service records — gapless serials.

Migration & onboarding

Opening-balance import with validation.

Statutory financial reports

Trust statutory filings and a compliance-calendar of due dates.

What you get

Payslips with correct PF / ESI / PT / TDS, every month
UDISE+, APAAR, PEN, RTE and POCSO submissions tracked
Onboarding with validated opening-balance import
A defensible compliance trail for inspections

Explore hr →

Area 6 of 8 · 4 modules

Data protection & privacy

Built for the DPDP Act — ahead of 2027.

Privacy is not a bolt-on. Verifiable parental consent for minors, lawful-basis purpose tagging, data-principal rights with SLA clocks, and a dual-clock breach response — and student PII is never sent to a third-party model.

Modules

Consent & privacy

Lawful-basis tiers, verifiable consent, Rule-3 notice.

Consent verification

Adult / age verification, DigiLocker-ready.

Sensitive data

Field-level encryption and governance.

Security audit

Append-only, tamper-evident audit trails.

What you get

Verifiable parental consent for under-18 records
Per-purpose consent your parents actually understand
Data-principal rights (access, correction, erasure) on a clock
Breach response that meets CERT-In (6h) and DPDP (72h)

Explore data protection →

Area 7 of 8 · 4 modules

Communications & engagement

Reach every parent — and prove it was delivered.

DLT-compliant SMS and WhatsApp with a delivery-state machine and failover, circulars and notices with read-tracking, and surveys to close the loop — so messages land and you can prove it.

Modules

Comms & delivery

DLT templates, delivery-state machine, SMS / WhatsApp failover.

Notices & engagement

Circulars, read-tracking, delivery proof.

Notifications

Push / SMS / email backbone.

Surveys & feedback

Ask families and staff; act on what you hear.

What you get

DLT-compliant SMS / WhatsApp with automatic failover
Delivery and read receipts on every notice
Circulars that reach the right parents in their language
Surveys and feedback to hear back from families

Explore communications →

Area 8 of 8 · 4 modules

Intelligence & insights

Know your school in two seconds.

The owner dashboard answers “is everything okay?” at a glance — collections, defaulters, live MIS — with explainable, human-gated AI summaries and early-warning signals. Never a raw data dump.

Modules

Reports & analytics

Owner dashboard, defaulter table, live MIS, CSV export.

AI assists

Grounded, explainable, human-gated; no PII to third-party LLMs.

Analytics warehouse

Aggregation and OLAP for trends.

Early warning

Signals across fees, attendance and behaviour.

What you get

A two-second read on collections and what needs attention
Defaulter lists and live MIS, exportable to CSV
Explainable AI summaries — human-gated, DPDP-safe
Early-warning signals for fees, attendance and wellbeing

Explore intelligence →

Plug-and-play

See it on your own school’s data

Start with fees, add the rest whenever you like — every module shares one ledger.