Everything your school runs on, on one ledger
Eight capability areas on a shared, auditable ledger - so a student’s journey, a rupee’s journey, and a school’s compliance never fall between tools. Here’s every area, in detail.
Get paid. Never lose a rupee. Even on 2G.
The gapless, offline-first fee engine is the heart of Vidyom.
- Stop revenue leakage - every demand, payment and concession is on one ledger
- Collect cash at the desk even with no network; confirmations are idempotent
All 13 modules, one shared ledger
Also built in - shown live
Recurring auto-debit
Set the mandate once, fees collect themselves
Parents approve a single UPI AutoPay or eNACH mandate, then every month’s fee is auto-collected on the due date — no reminders, no chasing.
- One-time UPI AutoPay / eNACH setup, then hands-free every month
- Auto-debits on the due date and posts straight to the school ledger
- Parents keep full control — pause or cancel the mandate anytime
Fundraising & FCRA
Run campaigns, honour every account
Launch peer-to-peer fundraising drives, accept domestic and FCRA-designated foreign contributions into the correct bank account, and auto-issue 80G / 10BE receipts the moment a gift lands.
- P2P campaigns with a live goal bar and alumni-shared donation links
- Foreign gifts route to the ring-fenced FCRA designated account, domestic to the general fund
- Every contribution stamps an 80G certificate and files its 10BE statement automatically
Reimbursement-fraud control
The same bill can’t be claimed twice
Every petty-cash and expense receipt is fingerprinted on vendor, bill number, amount and date. Submit the same bill again and Vidyom catches it instantly — the second claim is auto-held for review before a rupee moves.
- Each receipt gets a one-way fingerprint — no vendor names or images leave the school
- A repeat submission is auto-detected and the claim is held, not paid
- Reviewers see a reason-coded verdict, never an opaque score
Separation-of-duties cash controls
The hand that holds the cash never counts it
Petty-cash is split by design — the custodian who holds the float can’t verify their own count, and every replenishment needs a different approver. Maker and checker are never the same person.
- Custodian self-count is blocked — a separate role verifies the physical cash
- Replenishment is maker‑checker: the person who raises it can’t approve it
- An over‑cap spend force‑escalates instead of quietly clearing
Maker-checker controls
Big vouchers need a second pair of eyes before they hit the ledger
Any journal voucher above your school’s threshold is held until a different approver signs off — the person who posted it can never approve their own entry.
- Separation of duties — the poster and the approver must be two different people
- Per-tenant amount threshold decides when a second approval kicks in
- Year-close and reopen demand a fresh step-up 2FA before they commit
Procurement integrity
No big purchase slips through without a competitive RFQ
Any purchase order at or above ₹5,00,000 is held at a firewall until a competitive RFQ with multiple quotes is attached — single-source awards and limit-splitting are blocked, not just flagged.
- Over-threshold POs demand multiple genuine quotes before award — no single-source
- Catches limit-splitting — two ₹3,00,000 POs to one vendor won’t dodge the gate
- Auto-escalates approval by vendor grade, on a hash-chained, tamper-evident trail
Vendor performance
A reason-coded grade for every supplier — reproducible, never invented
Each vendor earns a letter grade computed straight from your own procure-to-pay data — on-time delivery, price variance against the PO, and GRN rejection rate. Same data in, same grade out, with the reasons spelled out.
- Deterministic scoring — identical inputs always produce the identical grade and reasons
- Every grade carries its contributing factors, so a B or C is explained, not just asserted
- A vendor with no activity is shown UNRATED — insufficient data is never a fake score
From the first enquiry to alumni - one unbroken record.
A single, continuous student record from enquiry to alumni.
- Convert more enquiries with a clear application funnel
- Track RTE seats and quotas without spreadsheets
All 8 modules, one shared ledger
Also built in - shown live
Website AI assistant
Answer, book a tour, capture the lead
Your school website ships with an AI admissions assistant. It answers admission questions in plain language, lets a parent book a campus tour on the spot, and drops every visitor straight into your admissions funnel as a warm lead.
- Replies to fees, age, class and process questions 24x7
- One tap books a real campus-tour slot
- Each conversation lands as a lead in the admissions funnel
Marks and timetables that hold up - signed off, not guessed.
Run assessments with maker-checker rigor, generate NEP-aligned report cards, mark attendance with shortage tracking, and auto-build timetables with live substitution.
- Marks entry with maker-checker - accurate, signed-off report cards
- Attendance with 75% shortage tracking and biometric / QR options
All 9 modules, one shared ledger
Also built in - shown live
Live / online classes
Teach live, attendance captures itself
Run a real video class inside Vidyom - students join, hands go up, and every join is auto-marked present.
- Teacher-led live video with a full class grid
- Attendance auto-captured as students join
- Raise-hand + saved recordings for anyone who missed it
Universal scanner
Any staff phone becomes a scanner
Point the Vidyom app at an OMR sheet, a document, an ID card or a QR code. The capture is auto-processed on the spot — marks decoded, files uploaded — with no extra hardware and no PII leaving the school.
- OMR answer sheets decoded in-camera, class after class
- One tool for docs, ID cards and QR — nothing extra to buy
- Auto-processed and filed the moment the reticle locks
The whole campus runs - and every charge hits the ledger.
The day-to-day machinery of a school - transport, hostel, library, inventory, health and the front office - with every chargeable event flowing straight to the fee ledger.
- Transport and hostel fees billed automatically to the ledger
- Library issue / return with overdue fines
All 8 modules, one shared ledger
Also built in - shown live
Child safety on transport
No child is ever left behind on a parked bus
When a trip ends, Vidyom demands a seat-by-seat sweep before the bus can be signed off — and a backstop sweep fires on its own if the driver forgets to end the trip.
- End-of-trip requires a walk-through sweep, front seat to back
- Backstop sweep auto-arms so a forgotten trip still gets checked
- A missed or overdue sweep escalates — never silently dropped
Emergency evacuation
One tap freezes the roster and counts every child out
Hit the muster and Vidyom snapshots the live on-campus roster and broadcasts instantly. Responders mark each group accounted at the assembly point — and the incident closes to all-clear only when the unaccounted count reaches zero.
- One tap freezes the on-campus headcount and fires the broadcast
- Every class group is marked accounted or unaccounted in real time
- All-clear is reachable only at zero unaccounted — fail-closed
Canteen life-safety interlock
A sale that could harm a child simply won’t go through
At the canteen counter, every bill item is cross-checked against that child’s allergen contraindications. A clash refuses the sale — 422, held — until staff explicitly acknowledge the risk. No allergy notes are ever pulled; only a safe/unsafe verdict.
- Each item matched to the student’s allergen set before any money moves
- A match blocks the charge fail-closed — the sale is held, not silently sold
- Staff must consciously acknowledge to release, and it’s stamped on the bill
Live gate alerts
Know the moment your child reaches campus — and leaves
The instant your child crosses the gate, an entry or exit alert lands on your phone by push and SMS — “your child entered campus, 8:02 AM” — with a delivered tick, no chasing the office.
- Instant push & SMS the second the gate is crossed, in and out
- Custody-band-aware — only an authorized guardian is ever notified
- Privacy-first — a neutral time-stamped alert, never a name or location trail
Fail-closed staff vetting
No un-vetted adult reaches a child-facing role
Every new staff member is gated by a POCSO-aligned checklist — ID, police verification, references and child-protection training. The placement stays locked until all of them clear, then renews on a schedule so it never lapses.
- Placement is locked by default — it opens only when every check clears
- Police / background verification recorded against each staff profile
- Expiry-dated clearances with automatic renewal reminders before they lapse
Digital library
Read digital books, from your shelf to NDLI
One OPAC search spans the physical shelf, your digital e-resources, and — ready to switch on — the national digital libraries, so a student finds and opens the right book online in one place.
- Catalogue a digital holding with an access URL and licence — students open and read it online
- Federate discovery across NDLI & DIKSHA national digital libraries (read-only, switch-on ready)
- Every federated hit is discovery-only until a librarian imports it — your catalogue stays clean
Student Health · ABHA
ABHA-linked digital health cards
Every student’s health record links to an Ayushman Bharat Health Account. Immunisation and growth stay up to date, on-campus camps and infirmary visits are logged, and the whole record is encrypted and consent-gated.
- ABHA digital health card issued and linked per student
- Immunisation, growth and health-camp visits tracked
- Health data encrypted and consent-gated end to end
Hostel & boarding safety
Every resident accounted for, every night
Wardens run roll-call in seconds, raise and resolve anti-ragging alerts, and log fire-drill routes and checks - so the whole hostel has a live, auditable safety record instead of a paper register.
- One-tap roll-call marks every room present; missing residents flag instantly.
- Anti-ragging alerts raised, escalated and resolved with a full timestamped trail.
- Fire-drill routes to the nearest exit and per-block checks logged for compliance.
Mid-day meal & food safety
PM-POSHAN meals, served and compliant
Plan each day's menu with nutrition targets, record meals served for PM-POSHAN reporting, and keep the FSSAI licence and kitchen-hygiene checks green - all from one canteen console.
- Nutrition-planned menus: protein, calories and grains hit the daily target before a single tray goes out.
- One-tap serve count feeds the PM-POSHAN mid-day-meal register - no double entry.
- FSSAI licence validity and hygiene inspections tracked, so renewals never lapse.
PF, ESI, PT and TDS to payslip - deterministic, every month.
Deterministic Indian payroll - PF, ESI, PT and TDS to payslip - plus the government filings a school must keep current, and a clean path to import your existing data.
- Payslips with correct PF / ESI / PT / TDS, every month
- UDISE+, APAAR, PEN, RTE and POCSO submissions tracked
All 5 modules, one shared ledger
Also built in - shown live
Recruitment / ATS
Hire teachers without leaving Vidyom
Post a vacancy, collect applications, shortlist, interview, and send offers on one hiring board. The moment a candidate is hired, they flow straight into onboarding and payroll -- no re-typing, no spreadsheet handoff.
- Every vacancy tracked from Applied to Offer on a single pipeline.
- Shortlist and schedule interviews with the panel in-app.
- Accepted offer creates the staff record for onboarding and payroll.
Appraisals · Retention · Exit
Retain your best, exit them clean
Vidyom runs staff appraisals, flags at-risk teachers on a live retention cockpit, and computes a clean full-and-final settlement on exit — dues, notice and gratuity — that posts straight to payroll and the ledger.
- Structured 5-star appraisals with score history per staff member.
- Retention cockpit eases at-risk staff back to retained before they leave.
- Full & Final auto-computes dues + gratuity + notice to a settled ₹ total.
Built for the DPDP Act. Student data never trains an AI.
Privacy is not a bolt-on.
- Verifiable parental consent for under-18 records
- Per-purpose consent your parents actually understand
All 4 modules, one shared ledger
Also built in - shown live
Access governance
Custom roles, recertified & dual-controlled
Build your school's own roles by toggling per-module viewer, editor and admin access. Recertify who holds each role on a schedule, and require two-person approval before any sensitive money action goes through. Every grant is server-enforced and audited.
- Compose a role like "Accountant" from per-module permission toggles
- Periodic access recertification with a signed, dated stamp
- Dual-control: 2-of-2 approval for Fees & Payroll writes
POCSO Section-23
A protected child’s identity is redacted in every view
Flag a child victim as confidential once, and their name, photo and contact are automatically masked across every screen, list, report and export — the identity can never quietly re-surface.
- One canonical redaction choke-point — fail-closed, so an unclassified record is never leaked by accident
- A reveal needs the explicit
pocso:revealcapability plus step-up re-auth - Every reveal is a logged break-glass, then the record re-seals to redacted
Reach every parent - and prove it was delivered.
DLT-compliant SMS and WhatsApp with a delivery-state machine and failover, circulars and notices with read-tracking, and surveys to close the loop - so messages land and you can prove it.
- DLT-compliant SMS / WhatsApp with automatic failover
- Delivery and read receipts on every notice
All 5 modules, one shared ledger
Know your school in two seconds - the AI shows its work.
The owner dashboard answers “is everything okay?” in one glance - collections, defaulters, live MIS.
- A two-second read on collections and what needs attention
- Defaulter lists and live MIS, exportable to CSV
All 5 modules, one shared ledger
Also built in - shown live
Integration & developer API
Signed API and webhooks that keep you in sync
Vidyom exposes a versioned REST API and outbound webhooks so your group ERP, government portals and BI tools stay in sync automatically. Every request and every event is HMAC-signed end to end - no PII leaves your control.
- Versioned REST endpoints with predictable JSON contracts.
- Webhooks fan out each event to every subscribed system.
- HMAC signature on every request and delivery, verified fail-closed.
Switch on a module
See it on your own school’s data
Start with fees, add the rest whenever you like - every module you switch on plugs into the same ledger.